An Event Registration Form You Can Publish Today
A free Notion event registration form collecting attendee name, contact, organisation, attendance date and dietary needs, with sign-ups in your own database.
Event registration software is priced for conferences and used, most of the time, for workshops with thirty people. If your event doesn't need ticketing, seating or badge printing, most of what you'd pay for is machinery you'll never touch.
The free Event Registration Form collects the details that actually matter, name, contact, organisation, attendance date and dietary preference, and drops each sign-up into a Notion database you already own.
The fields that earn their place
- Name and email: the minimum for confirming and communicating.
- Organisation: useful for name badges, and it tells you who your event is reaching.
- Attendance date, which matters the moment your event runs across more than one day.
- Dietary preference, because catering needs a number by a deadline, not a rough guess.
- Anything genuinely specific to your event, and nothing else.
Catering numbers are a deadline, not a detail
Collecting dietary requirements at registration rather than chasing them a week before is the difference between a two-minute count and forty emails. Caterers need final numbers on their schedule, not yours, and every attendee who has to be individually asked is a small tax on the organiser's last week.
Registrations in a database, not an inbox
This is where a Notion form quietly outperforms a form service on a free tier. You can add a status column for confirmed and attended, filter for people who haven't received joining instructions, group by organisation for badges, and link the whole list to the event record you're already planning against.
The registration list is the event's spine: reminders, badges, catering and follow-up all read from it.
Plan for no-shows
Free events routinely see a large share of registrants not turn up. It varies enormously by audience, so the useful move is to track registered versus attended for your own events. After two or three you'll have a ratio that's actually yours, and catering and room bookings stop being guesswork.
The three emails that matter
- Immediate confirmation, so nobody wonders whether the form worked.
- Joining instructions a few days before: location, timing, what to bring.
- A reminder the morning of, which measurably reduces no-shows.
Running the event itself is the bigger job: the Event Planner hub handles tasks, vendors, budget and checklists alongside these registrations. For a general sign-up form, use the Registration Form. Duplicate the Event Registration Form and publish it today.