20 Must-Know Advanced Notion Formulas for 2025 (With Examples & Usage Guide)

A Notion formula is a powerful tool that enhances productivity by automating calculations, formatting data, and structuring information efficiently. In 2025, mastering Notion formulas is essential for professionals, students, and businesses looking to optimize their workflow. This blog post will guide you through 20 of the most advanced Notion formulas, explaining how to apply them and providing sample tables for each.

Date & Time Calculations

1. Calculate Business Days Between Two Dates

Notion Formula:

abs(dateBetween(end_date, start_date, "days")) - floor(abs(dateBetween(end_date, start_date, "days")) / 7) * 2

Applying Process:

• Create two date properties: Start Date and End Date.
• Add a Notion formula property and insert the formula above.

2. Dynamic Age Calculation from Birthdate

Notion Formula:

dateBetween(now(), birthdate, "years")

Applying Process:

• Use a Date property named Birthdate.
• Add a Notion formula property with the formula above.

3. Next Due Date Calculation

Notion Formula:

if(dateBetween(next_due, now(), "days") < 0, dateAdd(next_due, 1, "months"), next_due)

Applying Process:

• Use a Date property named Next Due.
• Add a Notion formula property with the formula above.

4. Days Until Next Birthday

Notion Formula:

dateBetween(dateAdd(birthdate, dateBetween(now(), birthdate, "years") + 1, "years"), now(), "days")

Applying Process:

• Use a Date property named Birthdate.
• Add a Notion formula property with the formula above.

5. Check If a Date is in the Future

Notion Formula:

if(dateBetween(date, now(), "days") > 0, "Upcoming", "Past")

Applying Process:

• Use a Date property named Date.
• Add a Notion formula property with the formula above.

Task & Productivity Tracking

6. Dynamic Task Priority Based on Due Date

Notion Formula:

if(dateBetween(due_date, now(), "days") < 3, "High", "Low")

Applying Process:

• Use a Date property named Due Date.
• Add a Notion formula property with the formula above.

7. Check If Task is Overdue

Notion Formula:

if(dateBetween(due_date, now(), "days") < 0, "Overdue", "On Time")

Applying Process:

• Use a Date property named Due Date.
• Add a Notion formula property with the formula above.

8. Calculate Work Hours Between Two Times

Notion Formula:

dateBetween(end_time, start_time, "minutes") / 60

Applying Process:

• Use two Date properties (Start Time, End Time).
• Add a Notion formula property with the formula above.

Data Formatting & Manipulation

9. Concatenate Multiple Properties

Notion Formula:

prop("First Name") + " " + prop("Last Name")

Applying Process:

• Use Text properties named First Name and Last Name.
• Add a Notion formula property with the formula above.

10. Extract Month from Date

Notion Formula:

formatDate(date, "MMMM")

Applying Process:

• Use a Date property named Date.
• Add a Notion formula property with the formula above.

Financial Calculations

14. Round a Number to Two Decimals

Notion Formula:

round(prop("Amount") * 100) / 100

Applying Process:

• Use a Number property named Amount.
• Add a Notion formula property with the formula above.

15. Calculate a Discounted Price

Notion Formula:

prop("Price") * (1 - prop("Discount") / 100)

Applying Process:

• Use Number properties named Price and Discount.
• Add a Notion formula property with the formula above.

16. Convert a Boolean Checkbox to Text

Notion Formula:

if(prop("Completed"), "Done", "Pending")

Applying Process:

• Use a Checkbox property named Completed.
• Add a Notion formula property with the formula above.

17. Calculate Days Since a Task Was Completed

Notion Formula:

dateBetween(now(), completed_date, "days")

Applying Process:

• Use a Date property named Completed Date.
• Add a Notion formula property with the formula above.

18. Format a Date as “Day, Month Date, Year”

Notion Formula:

formatDate(date, "dddd, MMMM D, YYYY")

Applying Process:

• Use a Date property named Date.
• Add a Notion formula property with the formula above.

19. Find the Weekday of a Date

Notion Formula:

formatDate(date, "dddd")

Applying Process:

• Use a Date property named Date.
• Add a Notion formula property with the formula above.

20. Calculate a Loan Payment Using Simple Interest

Notion Formula:

(prop("Principal") * prop("Rate") * prop("Time")) / 100

Applying Process:

• Use Number properties for Principal, Rate, and Time.
• Add a Notion formula property with the formula above.

Mastering Notion formulas can significantly improve your workflow by automating tasks, formatting data, and ensuring accuracy. Try implementing these Notion formulas into your workspace and see how they enhance your productivity!